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Delegate;
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Delegate: Basic Rule #4:
Let's assume that you and your Planner want to remain relatively sane during the whole planning-the-wedding process. Here is a really easy way to ensure that that happens - delegate some jobs.
In case you missed it here is the introduction to Basic Rules in wedding planning.
Here's how delegation works for wedding planning:
You've got your List (See Basic Rule #2: The List), so now you know how much there is to do before and during The Day. Unless your Planner is Superman or Wonder Woman, there is no possible way that the Planner is going to be able to take care of absolutely everything that needs to get done, when it needs to get done unless this Planner has no life outside of planning this wedding. There will be weeks where nothing needs to get done, but then there will be a spurt of a week or two where nine gajillion things need to happen at once, and folks, there just aren't enough hours in the day. Delegate - important word. You can't do it all yourself and remain human.
Let me give you an example so you will come to an understanding of what jobs you can delegate in your own particular situation. Remember: all weddings are different and things you can or want to delegate and the people you can trust to do the job to your expectations are as individual as the bride and groom themselves.
Example #1:
Sarah's cousin Judy has told the Planner that she really wants to be involved in the preparations for this wedding. She's creative, organized, fun to work with, and is close to the bride and wants to have a hand in helping to make this a special day for her. You look at your list and you decide to do the following:
You know that Judy makes her own wine at a local do-it-yourself wine store and the wine is quite good.
Mark and Sarah would like to cut down on expenses a little and serve homemade wine during their reception dinner instead of buying wine from the caterer - a much more economical choice, even though you still may have to pay a corkage fee to the reception venue.
So you fork over your $450 wine budget money to Judy and ask her to put on 2 batches of Merlot and 2 batches of Pinot Grigio for the wedding.
Do-it-yourself wine stores usually offer wedding packages which include a batch of wine (about 30 x 750 ml bottles), new bottles, custom labels and shrink wraps for the tops of the bottles - classy!
You also know that you will have to get a liquor license for the time that this wine is being served at your function, so send Judy off to the appropriate place to acquire the proper forms to be filled in by the bride and groom, or whoever is going to be named responsible on the forms. (Each province/state has its own rules about this, so Judy can find out about that when she picks up the forms.) Judy would also probably not mind to pick up the completed forms and fees and deliver them back to the appropriate place in order that the license can be issued in time for the wedding. You could also ask her to make sure that the license is displayed at the proper time and in the proper place on wedding day.
Example #2:
Mark's Aunt Susan is an excellent organizer and has an outgoing personality. Susan will organize the list of photographs to be taken (Coming soon: Wedding photographers and wedding photos) so you don't pick up your pictures 2 weeks after the wedding and realize that Grandma Jane missed the family picture and you don't have even one picture of the bride with her parents and all her siblings.
Two weeks later, there's not much you can do about that!
So Aunt Susan will be delegated to help the bride, groom and their families compile a list of important photos that must not be missed. She will make sure that everyone who is expected to be in the pictures knows when they should go to the picture venue, and will call out during picture taking time who is expected by the gazebo and when to have their pictures taken, this while each picture is being set up and will check off on her list of photos to be taken as soon as each picture is "in the can".
At Mark and Sarah's wedding, it's imperative that the Planner not be the picture organizer, since the Planner is the mother of the groom and will be busy at this time either having her picture taken or enjoying watching others have their pictures taken with her son and new daughter-in-law.
More on delegation examples here...
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